Governing Board Meeting

Dr. Kovach presented the 25-26 Education and Operating Budgets to the Board as second reading and requested approval. He informed the Board that he had shared the proposed budgets with the Superintendents.

Linda Polesel moved for approval of the 25-26 Education and Operating Budgets.  Scott Alexander seconded the motion.  Motion passed 7-0.

Dr. Kovach shared the Property Casualty Insurance Plan.  He stated that there was a 6.4% increase from last year.  He explained that the majority of the increase was due to the increase in claims in the area regarding wind and hail damages.   Cindy Payton shared that a CERT training vehicle had also been added to the policy.  A discussion was held whether a training vehicle needed to be covered under insurance if it was inoperable.  

Ed Harvey moved for approval of the Property Casualty Insurance Plan as presented.  Scott Alexander seconded the motion.  Motion passed 7-0.

Dr. Kovach requested approval to transfer appropriations within each fund as a part of the fiscal year-end process.

Ed Harvey moved for approval to transfer appropriations within each fund as a part of the fiscal year-end process.  Chris Lewis seconded the motion.  Motion passed 7-0.

Dr. Kovach requested approval of the annual CERT Agreement.  

Chris Lewis moved for approval of the CERT Agreement as presented.  Brian Downard seconded the motion.  Motion passed 7-0.

Dr. Kovach explained that we currently have a credit card through Horizon Bank.  He shared that the current credit card company is wanting to issue a credit card for every employee that would be using it.  Dr. Kovach stated that because we did not want to go that route, we applied for two credit cards through First Financial Bank with a limit of $25,000 total.  Dr. Kovach requested approval for the credit card application and affidavit through First Financial Bank.

Scott Alexander moved for approval for the credit card application through First Financial Bank.  Brian Downard seconded the motion.  Motion passed 7-0.

Dr. Kovach requested approval of the Ortho Indy Affiliation Agreement.  A discuss was held regarding a portion of the agreement that required Central Nine to carry student liability and malpractice insurance.  Dr. Kovach explained that we carry student liability insurance within the property casualty insurance plan but was not sure if student malpractice was covered under the same plan. 

After much discussion, Scott Alexander moved to table Action Item 5.6 until additional information could be obtained.

Dr. Kovach shared the upcoming dates and events (listed above).

Michelle Davis requested approval of the Adult Education Personnel Report.

Ed Harvey moved for approval of the Adult Education Personnel Report as presented.  Scott Alexander seconded the motion.  Motion passed 7-0.

Michelle Davis requested approval of the Administrator Assistance Contract with Paul Gabriel.  She explained that this is an open ended contract for 5 hours a month average for a total of $7,200.00.  The Board wanted assurance that this contract was to ensure that accounts will be accurate for adult education.  She assured the Board that was the case.

Scott Alexander moved for approval of the Administrator Assistance Contract as presented.   Linda Polesel seconded the motion.  Motion passed 7-0.

Michelle Davis requested approval for the public official bonds.  She explained that one is a renewal for the Adult Education Assistant Director and the other two are for the new Adult Education part-time office secretaries.

Ed Harvey moved for approval of the Public Official Bonds.  Scott Alexander seconded the motion.  Motion passed.

Michelle Davis requested approval of stipend pay for Adult Education Employees.  She explained that she worked with Paul Gabriel regarding whether the Adult Education employees should receive a raise or a stipend.  She stated that they decided that in order to ensure that they ended the year under budget, they would propose stipends instead of raises.  She shared with the Board that she still had quite a bit of money left in the budget that needs to be used before June 30th.  If the money is not used, it will be sent back to the State of Indiana.  It was asked what the criteria was for each of the stipends given.  Were individual evaluations given?  Michelle Davis stated that individual evaluations were not given but it was due to the performance of Adult Education as a whole.  She also state that  no stipends or raises have been given in a couple of years.   An in depth discussion was held on whether all the individuals listed should receive the stipend.  

Scott Alexander moved for approval of the stipend pay for the Adult Education employees as presented.  Linda Polesel seconded the motion.  Ed Harvey abstained from the vote.  Motion passed 6-0.

Michelle Davis requested approval to hold $100,000 from Adult Education Funds for the 2024-2025 program year for the purpose of paying back old Adult Education Funds that need to be zeroed out.

Dr. Kovach explained that only 2 Board members currently have the background of exactly what happened during the Adult Education Audit.  He shared that it began in 2016 when the individual that worked with Adult Education to ensure accuracy passed away, Michelle Davis did not hire a replacement and that is when the issues began.  He explained that purchase orders were left open from previous years, never zeroed out, and were continued to be used.  This ultimately caused grants to be overspent.   After much discussion, it was the consensus of the Board to hold a work session in July to gain further knowledge.  

Scott Alexander moved for approval to hold $100,000 from Adult Education Funds for the 2024-2025 Program Year for the purpose of paying back old Adult Education Funds that need to be zeroed out.  Linda Polesel seconded the motion.  Motion passed 7-0.

Michelle Davis shared the PY25 Award Letter with the Governing Board as an informational item (attached).